Child Welfare Policies & Procedures

Child Welfare Officer: Sera Orme


Littlewick Green Cricket Club – Safeguarding Policy Statement

Littlewick Green Cricket club is committed to ensuring all Children (i.e. all persons under the age of 18) participating in cricket have a safe and positive experience. We will do this by:

• Recognising all children participating in cricket (regardless of age, gender, race, religion, sexual orientation, ability or disability) have the right to have fun and be protected from harm in a safe environment

• Ensuring individuals working within cricket at, or for, our club provide a welcoming, safe, and fun experience for children

• Adopting and implementing the England and Wales Cricket Board (ECB) “Safe Hands – Cricket’s Policy for Safeguarding Children” and any future versions of this

• Appointing a Club Welfare Officer and ensuring they attend all current and future training modules required by the ECB,

• Ensuring all people who work in cricket at, or for, our club (such as staff, officials, volunteers, team managers, coaches and so on) have a responsibility for safeguarding children, and understand how the “Safe Hands Policy” applies to them

• Ensuring all individuals working within cricket at, or for, the club are recruited and appointed in accordance with ECB guidelines and relevant legislation

• Ensuring all individuals working within cricket at, or for, the club are provided with support, through education and training, so they are aware of, and can adhere to, good practice and Code of Conduct guidelines defined by the ECB, and the club

• Ensuring the name and contact details of the Club Welfare Officer (Victoria May)is available: - As the first point of contact for parents, children and volunteers/staff within the club - As a local source of procedural advice for the club, its committee and members - As the main point of contact within the club for the ECB County Welfare Officer and the ECB Safeguarding Team, and - As the main point of contact within the club for relevant external agencies in connection with child safeguarding Ensuring correct and comprehensive reporting procedures exist for raising and managing child safeguarding concerns.

• Providing an environment where the views of children, parents and volunteers are sought and welcomed on a range of issues. This will help us create an environment where people have the opportunity to voice any concerns (about possible suspected child abuse/neglect, and/or about poor practice) to the Club Welfare Officer


 Details of the County Welfare Officer will be made available, in case the Club Welfare officer is unavailable, or the concern relates to the Club Welfare officer.

• Ensuring all suspicions concerns and allegations are taken seriously and dealt with swiftly and appropriately

 • Ensuring access to confidential information relating to child safeguarding matters is restricted to those who need to know in order to safeguard children – including the Club Welfare Officer and the appropriate external authorities, such as the Local Authority Designated Officer (LADO), as specified within ECB child safeguarding procedures Section 3 – Safeguarding


Code of Conduct for Members and Guests

All Members and Guests of Littlewick Green Cricket Club will:

• Respect the rights, dignity and worth of every person within the context of cricket

• Treat everyone equally and not discriminate on the grounds of age, gender, disability, race, ethnic origin, nationality, colour, parental or marital status, religious belief, class or social background, sexual preference or political belief

• Not condone, or allow to go unchallenged, any form of discrimination if witnessed

• Display high standards of behaviour

• Promote the positive aspects of cricket, for example fair play

• Encourage all participants to learn the Laws and rules and play within them, always respecting the decisions of match officials

• Actively discourage unfair play, rule violations and arguing with match officials

• Recognise good performance not just match results

• Place the well-being and safety of children above the development of performance

• Ensure activities are appropriate for the age, maturity, experience and ability of the individual

• Respect children’s opinions when making decisions about their participation in cricket

• Not smoke, drink or use banned substances while working with children in the club

• Not provide children with alcohol when they are under the care of the club

• Follow ECB guidelines set out in the “Safe Hands – Cricket’s Policy for Safeguarding Children” and any other relevant guidelines issued

• Report any concerns in relation to a child, following reporting procedures laid down by the ECB

* Members and guests include all members and officers of the cricket club and all guests of those members and officers, as well as all individuals who watch/attend/participate/ officiate in matches hosted by the club in whatever capacity

 In addition to the above, all club officers and appointed volunteers will:

• Have been appropriately vetted, if required

• Hold relevant qualifications and be covered by appropriate insurance

• Always work in an open environment (i.e. avoid private, or unobserved, situations and encourage an open environment) NB This includes the online world – club officers and volunteers are actively discouraged from online or other electronic communication with children – any such communication should be via parents.

• Inform players and parents of the requirements of cricket

• Know and understand the ECB’s “Safe Hands – Cricket’s Policy for Safeguarding Children”

• Develop an appropriate working relationship with young players, based on mutual trust and respect

• Ensure physical contact is appropriate and necessary and is carried out within recommended guidelines with the young player’s full consent and approval

• Not engage in any form of sexually related contact with a young player. This is strictly forbidden, as is sexual innuendo, flirting or inappropriate gestures and terms. The ECB adopts the Home Office guidelines. These recommend “people in positions of trust and authority do not have sexual relationships with 16-17 year olds in their care”

• Attend appropriate training to keep up to date with their role, especially with respect to the safeguarding of children


Photography and Video Footage Policy

Littlewick Green Cricket Club takes very seriously the use of photography and filming with its junior members and this policy seeks to outline clearly what is acceptable and what isn’t:

• Photographs/images are not to be taken at matches or training without the prior permission of the parents/carers of the child. This permission can be given by proxy by the coach of each team only after parental consent for this has been granted. The coach must arrange this prior to attending matches

• If no consent has been given for a child on the player profile form, then it is to be made known to the relevant person of the other team (e.g. coach/team manager) so the appropriate person/s taking photographs for the other team is/are aware and can avoid taking photographs of that particular child

• The children should be informed if a person will be taking photographs

• The children should be informed that if they have concerns they can report these to the coach or team manager or Club Welfare Officer

• Concerns regarding inappropriate, or intrusive, photography should be reported to the Club Welfare Officer and recorded in the same manner as any other child protection or safeguarding concern

• Ask for parental permission to use the child’s image and, wherever possible, show the image to the parents and child in advance. This ensures that they are aware of the way the image will be used to represent cricket and the club

• Ask for the child’s permission to use their image. This ensures they are aware of the way the image is to be used to represent cricket and the club

• If the cricketer is named, avoid using their photograph

• If a photograph is used, avoid naming the child

• Only use images of children in appropriate kit (training or competition), to reduce the risk of inappropriate use, and to provide positive images of the children

• Encourage the reporting of inappropriate use of images of children. If you are concerned, report your concerns to the County or Club Welfare Officer

Using video as a coaching aid:

There is no intention on the part of the ECB to prevent club coaches using video equipment as a legitimate coaching aid. However, players and parents/carers should be aware that this is part of the coaching programme, and material taken in connection with coaching, must be stored securely and deleted or destroyed when a parent requests this, or when the material is no longer needed. The parents/carers and children must provide written consent for the use of photography and video analysis. 


Littlewick Green Cricket Club’s Missing Child Policy

If a child, for whom the club has responsibility, goes missing, the following guidelines have been devised to clarify the actions to take:

• Ensure other children in your care are looked after appropriately while you organise a search for the child concerned

• Inform the child’s parents, if they are present at the event, or nominate an appropriate person to telephone them and advise of the concern. Reassure them you are doing all you can to locate their child. Remember the child may contact the parents directly so this action is very important

• Organise all available responsible adults by areas to be searched. It is best to take a short time to organise the search properly so that all places are searched fully

• Send searchers immediately to all areas of the Green to ensure the child has not left, and to any obvious potential danger spots such as nearby roads

• Search the area in which the child has gone missing including the Village Hall, toilets, public and private areas, the Cricketers Pub

• Request all those searching to report back to a nominated adult at a specific point

• This nominated person should remain at this reference point and make a note of events, including a detailed physical description of the child. This should include approximate height, build, hair and eye colour as well as the clothing the child was wearing and where and when they were last seen. All this will be required by the police. If the search is unsuccessful you should then contact the police

• A report should go to the police no later than 20 minutes after the child’s disappearance is noted, even if the search is not complete

• If the police recommend further action before they get involved, follow their guidance

• If the police act upon the concern, always be guided by them in any further actions to take

• At any stage when the child is located, ensure you inform all adults involved including the parents, searchers and the police if, by then, they are involved

• All missing child incidents MUST BE notified at the very earliest opportunity to the Club Welfare Officer, who must immediately notify the County Welfare Officer, and they must then notify the ECB


Littlewick Green CC Anti-Bullying Policy

We are committed to providing a caring, friendly and safe environment for all of our children so they can train, and play, in a relaxed and secure atmosphere. Bullying of any kind is unacceptable at our club. If bullying does occur, all children should be able to tell, and know, incidents will be dealt with promptly and effectively. We are a TELLING club. This means anyone who knows bullying is happening is expected to tell someone who can do something about it.

What is bullying? Bullying is the use of aggression with the intention of hurting another person. Bullying results in pain and distress to the victim.

Bullying can take many forms:

• Emotional: being unfriendly, excluding, tormenting (for example: hiding kit, or making threatening gestures)

• Physical: pushing, kicking, hitting, punching or any use of violence

• Racist: racial taunts, graffiti and/or gestures

• Sexual: unwanted physical contact or sexually abusive comments

• Homophobic: because of, or focusing on, the issue of sexuality

• Verbal: name-calling, sarcasm, spreading rumours and teasing

• Cyber: bullying behaviour online or via electronic communication (email and text, social media etc) Misuse of associated technology, such as camera and video facilities

No one should be a victim of bullying. Everyone has the right to be treated with respect. Children who are bullying also need to learn different ways of behaving. Littlewick Green Cricket Club has a responsibility to respond promptly, and effectively, to issues of bullying.

Objectives of this policy

• All adults and children at the club should have an understanding of what bullying is

• All officials, coaching and non-coaching staff should know what the club policy is on bullying, and follow it when bullying is reported

• All children and parents should know what the club policy is on bullying, and what they should do if bullying arises

• As a club, we take bullying seriously. Children and parents should be assured they will be supported when bullying is reported

• Bullying will not be tolerated

Signs and symptoms A child may indicate, by signs or behaviour, that he or she is being bullied. Adults should be aware of signs and investigate if a child:

• Says they are being bullied

• Changes their usual routine

• Is unwilling to go to the club

• Becomes withdrawn anxious, or lacking in confidence

• Comes home with clothes torn or belongings damaged

• Has possessions which are damaged or go missing • Asks for money or starts stealing money (to pay the bully)

• Has unexplained cuts or bruises

• Is frightened to say what’s wrong

• Gives improbable excuses for any of the above

In more extreme cases, the child:

• Starts stammering

• Cries themselves to sleep at night or has nightmares

• Becomes aggressive, disruptive or unreasonable

• Is bullying other children or siblings

• Stops eating

• Attempts or threatens suicide or runs away These signs and behaviours could indicate other problems, but bullying is a possibility and should be investigated.


 • Report bullying incidents to the Club Welfare Officer

• In cases of serious bullying, the incidents will be reported to the ECB Safeguarding Team for advice via the County Welfare Officer

• Parents should be informed and invited to a meeting to discuss the problem

• If necessary, and appropriate, police will be consulted

• The bullying behaviour or threats of bullying must be investigated and the bullying stopped quickly

• An attempt will be made to help the bully (bullies) change their behaviour in cases of adults reported to be bullying cricketers under 18, the ECB must always be informed and will advise on action to be taken. 


Littlewick Green CC Whistle Blowing Policy

The ECB and Littlewick Green Cricket Club is committed to maintaining a culture where it is safe, and acceptable, for all those involved in cricket to raise concerns about unacceptable practice and misconduct. You may be the first to recognise something is wrong but you may not feel able to express your concerns out of a belief that this would be disloyal to colleagues, or you may fear harassment, victimisation or disadvantage. These feelings, however natural, must never result in a child continuing to be unnecessarily at risk. Remember, it is often the most vulnerable children who are targeted. These children need someone like you to safeguard their welfare. Those involved in the sport must acknowledge their individual responsibilities to bring matters of concern to the attention of the relevant people. and/or agencies. Although this can be difficult, it is particularly important where the welfare of children may be at risk. The ECB assures all involved in cricket that they will be treated fairly and that all concerns will be properly considered. In cases where the suspicions prove to be unfounded, no action will be taken against those who report their suspicions/allegations, provided they acted in good faith and without malicious intent. The Public Interest Disclosure Act 1998 protects whistle blowers from victimisation, discipline or dismissal where they raise genuine concerns of misconduct or malpractice.

Reasons for whistle blowing Each individual has a responsibility for raising concerns about unacceptable practice or behaviour:

• To prevent the problem worsening or widening

• To protect or reduce risk to others

• To prevent becoming implicated yourself

What stops people from whistle blowing?

• Starting a chain of events which spirals

• Disrupting work or training

• Fear of getting it wrong

• Fear of repercussions or damaging careers

• Fear of not being believed

What happens next?

• You should be given information on the nature and progress of any enquiries

• All concerns will be treated in confidence. During the process of investigating the matter, every effort will be made to keep the identity of those raising the concern unknown, except to the minimum number of individuals practicable

• Your Club Welfare Officer, County Welfare Officer and the ECB have a responsibility to protect you from harassment or victimisation

• No action will be taken against you if the concern proves to be unfounded and was raised in good faith

• Malicious allegations may be considered a disciplinary

ECB Safeguarding Whistle Blowing Procedures Should suspicions be raised via a “tip off”, the person receiving the tip off should attempt to obtain the following information from the informant:

• Name address and telephone number

• Names of individuals involved

• The manner of the alleged incident/s or circumstances

• Whether they will submit any evidence (if applicable)

• How they became aware of the nature of the allegation

• You should not attempt to deal with any allegation or suspicion yourself, rather inform your Club Welfare Officer or your County Welfare Officer or the ECB Safeguarding Team.

 Specifically, do not:

• Inform the person about whom the concern was raised

• Inform any other members, participants or employees

• Commence your own investigation

• Annotate or remove evidence

• Delay in reporting the suspicion Also do not assume:

• “All is well, otherwise it would have been spotted earlier”

• “It doesn’t matter” or “no harm will arise”

• “Ignore it as it is not my responsibility”

• "Someone else must have reported it already"

 Who do I tell?

The first person you should report your suspicion or allegation to is your Club Welfare Officer. If for any reason you cannot, or do not wish to report the matter to your Club Welfare Officer, you should refer to your County Welfare Officer. If you cannot, or do not wish to, report the information to either of these, then please contact the ECB Safeguarding Team by email on or telephone 020 7432 1200. Alternatively, you can also contact Public Concern at Work on 020 7404 6609 or



The amount of feedback relating to the issue will vary depending on the nature and result of the investigations. However, where possible, those who have raised concerns will be kept informed of the progress and conclusion of investigations, although they may not be informed of the detail unless they would need this information in order to safeguard children.


Littlewick Green Cricket Club, Welcoming and safeguarding children with Disabilities

The ECB is responsible for all cricket in England and Wales and has set out a clear vision to become, and remain, the world’s leading Governing Body in providing access to cricket for disabled people. We are committed to ensuring cricket is open, and accessible, to all members of the community and they are supported to achieve their potential in any capacity whether as a player, employee, volunteer, coach or official. This principle applies regardless of, age, race, disability, ability, gender, religion or belief, sexual orientation or background.

To support this commitment, we launched the One Game initiative. ‘One Game’ aims to widen the appeal of the sport and to ensure cricket welcomes as many people as possible into the game - regardless of background - and ensures opportunities within the game are open and accessible to all. Many children with disabilities or special needs can be welcomed into the game with a sensible approach that involves talking with the child and his or her parents about what their abilities are and what they may need some assistance or different arrangement with. Children with disabilities are children first, and need to enjoy opportunities and experiences open to all children in a safe environment.

The ECB is committed to supporting disabled children to be fully involved in cricket through the provision of a range of activities, training and supportive good practice guidance. To help achieve this in cricket we are committed to supporting cricket club personnel including coaches, officials and other volunteers to ensure they are inclusive of, and safeguard, children with disabilities. The ECB is aware the most valuable resource within clubs are the staff and volunteers who appreciate the value of cricket for disabled children and are supported to develop the confidence, will, and desire, to ensure they can become fully integrated members of the cricket family. In the first instance, the club should discuss the child’s needs and abilities with the child and his or her parents/carers.

For many children with a disability, parents and carers will be able to offer practical advice on adaptations or arrangements that can be made to enable their child to participate. It is good practice to agree a support plan with the parents and the child, and to review this regularly. The club welfare officer should be involved in this process. It may be necessary or useful to involve the child and the parent / carer in the plan itself, if this will help meet the child’s needs and allow them to participate.

Remember, many children may have hidden disabilities (or special needs) – such as an autistic spectrum disorder, or deafness, or another condition that is not obvious. It is important during the registration process and/ or welcome meeting to offer the opportunity for parents to meet someone in private to discuss their child, if they would like to do so. This forms part of our ‘Welcoming’ approach for all children, including those with disabilities. Children with disabilities have particular vulnerability to abuse and club personnel should be aware of these, see: safeguarding-deaf-and-disabled-childrenand-young-people 


Managing Children away from the Club policy

Littlewick Green Cricket Club expects parents of children chosen to play in the teams to stay during the away matches and their children are their responsibility at all times.  If a parent chooses not to stay they should arrange that another parent will look after them in their absence, this is an agreement between the two parents and not Littlewick Green Cricket Club. 


Transport policy for away matches

Littlewick Green takes responsibility for notifying the selected players in the teams when and where they should attend for away matches.  However, it is the parent’s responsibility not the clubs to make sure that their children get to and from the matches in a safe manner.  If a parent cannot get a child to the match it is their responsibility to organise another person to take their child to and from the match and that is an agreement between them and the club holds no responsibility for it. 

Sun Safety Policy

Taking part, or watching, outdoor summer sports can mean that young skin is subjected to ‘prolonged sun exposure’ which can result in sunburn, even on a cloudy day.

Figures from Cancer Research UK show that the incidence of melanoma in the UK is now five times higher than it was in the 1970s; more than 13,000 people develop melanoma each year, compared with around 1,800 in the mid-1970s.

The Skin Cancer Foundation estimates that 80% of lifetime sun exposure occurs during childhood and that just one blistering sunburn can double the risk of getting melanoma later in life.

The ECB Supports the Outdoor Kids Sun Safety Code Devised and funded by the Myfanwy Townsend Melanoma Research Fund, and launched in May 2014, the Outdoor Kids Sun Safety Code is a FREE online resource bank, developed by a leading skin cancer specialist alongside experts in physical education and safeguarding.

The ‘OK Sun Safety Code’ offers an official Accreditation Mark, verifying that specific measures have been met and that you actively sun protect kids in you care. The downloadable toolkit provides promotional materials, designed to keep guidelines ‘front of mind’ and ensure that good practice by clubs, coaches and teachers is supported by parents.

For further information, advice and resources Littlewick Green Cricket Club recommends that parents and club members visit the following website:

The club recommend that all children should do the following:

Wear a hat put on sun cream (factor 30 or above) and cover up.


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